“Every person under your supervision is different. They're all different. They're identical in most ways, but not in all ways. You have to study and analyze every individual under your supervision and try to work with them in a way that will be most productive.”—John Wooden, American award-winning basketball coach.

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Helping employees do a better job is the final goal of every leader. So, how to monitor employees? How to adapt the monitoring methods to the benefit of every one of them as well as the company?

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Here are several strategies that are flexible enough to accommodate every style of work:

1. Observe Employees Daily Activities

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Direct observation provides invaluable insights into employee dedication. Watch as they interact with a customer or how they utilize the company’s resources. This method can mimic in-person supervision and allow real-time feedback. 

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❓ How to Track Employees’ Daily Activities?

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Are you trying to decide how to track employees’ daily activities?

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One way to do this is to use video calls, screen sharing, remote-access software, or similar tools.

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A less intrusive way to monitor your employees’ daily activities is to rely on specialized software like Insightful. This monitoring tool allows you to:

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Track the Resources Your Employees Use: Records all websites and applications that employees access during work hours.

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See Employees’ Screens in Real Time: Enables you to take screenshots in regular intervals or on demand.

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Immediately Spot Suspicious Behaviors: Immediately alerts you about access to sensitive documents or risky websites.

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 For critical tasks, it’s best to arrange face-to-face meetings if possible.

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2. Gather Feedback from Employees & Their Associates

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Use project plans, checklists, and activity logs to help employees track their progress. These tools allow them to self-assess, self-discipline, and report their activities regularly

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At the same time, collect information from customers, vendors, colleagues, and other managers about employees' work. Focus on detailed descriptions of work-related interactions rather than personal evaluations.

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❓ What to Do to Improve Peer & Self-Evaluation Efforts?

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Implement specialized project management software to help the employees track their ongoing and completed tasks.

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Scalable time-tracking software like Insightful does even more. It enables your employees to track time per task, see which tasks took more time, and identify what slowed them down.

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 To pinpoint areas for improvement compare the employees’ self-evaluations with other’s insights and look for discrepancies.

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3. Track Employees’ Performance & Productivity

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Performance and productivity tracking are indispensable methods of monitoring your employees.

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Performance is about how well someone does their job, considering factors like quality, creativity, and meeting goals.

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Productivity, on the other hand, is about how efficiently a worker gets their tasks done. This measurement focuses on the amount of work they complete in a given time.

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In simple terms, productivity measures quantity, while performance measures quality.

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❓ How to Track Employee Performance?

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Are you trying to figure out how to track employee performance? Do most strategies seem time-consuming to you?

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Digital performance monitoring methods consume far less time than monitoring that involves “footwork”. Software like Insightful helps you automate performance tracking and make it less intrusive. This tool allows you to:

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Spot Creativity in Everyday Tasks: Real-time monitoring of apps and websites as well as customizable screenshots reveal how much each person is innovative in utilizing the available resources to achieve maximum results.

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Assess Adherence to Goals: Insightful offers integration with over 50 popular tools. The combined data is sure to give you a clear picture of how good your employees are at achieving set goals.

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❓ How to Track Employee Productivity?

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When trying to discover how to track employee productivity, you can become overwhelmed.

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One way to go about this is to personally look into your employees’ progress every couple of hours. Ask them how soon they expect the task to be done. This spells “micromanagement” and “burnout”. It is also a notorious waste of time.

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Another solution is to rely on specialized software—Insightful. This tool streamlines productivity monitoring by:

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Providing Real-Time Productivity Insights & Activity Monitoring: Enables managers to see how employees allocate their time and identify patterns of productive and idle periods.

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Tracking Time Per Each Task: Insightful’s performance metrics include assessments of task completion time which contributes to productivity measurements.

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Usage of Websites & Apps: By classifying productive and unproductive resources for each position, managers can track the actual time spent on productive activities.

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Many of the suggested solutions rely on new work tracking software. This is why you might be wondering whether any of these methods will have its place within your organization.

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No worries! Besides being a user-friendly tool, Insightful is also backed by a reliable team of customer support and client success agents. They will help you polish your employee monitoring practices in no time and without any fuss.